Rules of participation

… in brief

Relevant to those registering in the online cycling log.

Campaign aims

To cover as many kilometres as possible by bike for both private and professional purposes, and to contribute in this way to climate protection, setting an example to promote cycling in the municipality – and, ultimately, also having fun cycling!

When can municipalities participate?

The CITY CYCLING campaign takes place every year between 1 May and 30 September. In the municipalities, the campaign runs on 21 consecutive days to advocate climate protection and promote cycling. The participating municipalities are free to decide on the exact campaign dates.

Who can participate?

Anyone who lives, works, belongs to a club or attends school or university in a participating municipality.

How can I get involved?

  • All participants are able to register and to join an existing team or form a new one themselves in the cyclist portal.
  • It is not possible to participate in the campaign as a “teamless” individual – after all, climate change mitigation and encouraging other people to cycle requires teamwork! Two people can also constitute a team, though! It is alternatively possible to join the municipality’s “open” team. Anyone who is the only member of a team at the end of the 21 CITY CYCLING days will automatically be moved to the municipality’s “open” team; the original team will then be deleted.
  • Each and every kilometre covered by bike for professional or private purposes during the 21-day campaign period can be counted; (cycling) competitions as well as indoor training on stationary bikes (e.g. spinning bikes) cannot be included here though.
  • It does not matter where the kilometres were covered – climate protection knows no city or state boundaries.
  • It is still possible to form or join a team after the CITY CYCLING campaign has already started. Kilometres can also be added retroactively as long as they were covered during the 21-day campaign period.
    NEW in 2017: It is no longer possible to register/move cyclists and form new teams during the seven-day grace period after the local CITY CYCLING campaign has ended.

How do I collect kilometres?

  • The kilometres cycled can be measured/estimated using an odometer (tachometer or cycle computer) or a route planning tool such as Naviki, for example.
  • The kilometres measured/estimated can then be entered in the online cycle log or added directly via the CITY CYCLING app. Cyclists without internet access can use the log form to report the kilometres they have cycled to their local coordinator every week.
  • It is up to cyclists to decide how detailed they want their kilometre entries to be (each individual trip, daily, or, at the very least, an overall total at the end of every week).
  • All kilometres must be recorded at the latest seven days after CITY CYCLING ends in your municipality; it will not be possible to enter or change the kilometres added after this time!

The CITY CYCLING winners

  • The team and municipal results are published on the campaign website. With the exception of the CYCLE STARS, the results of individual cyclists are not made public.
  • As a municipal network, Climate Alliance awards prizes to the best municipalities and municipal parliaments on the national level. On the local level, the participating municipalities are encouraged to also award prizes to the best cyclists and/or teams locally.

… in detail

Campaign aims

  • To cover as many kilometres as possible by bike for both private and professional purposes during the local three-week campaign period (and beyond).
  • To help your team or municipality place well in the competition overall.
  • To contribute to climate change mitigation and to creating liveable towns, cities and communities using the bike as a “zero-emissions vehicle”.
  • To make clear to local decision-makers through your participation and the kilometres cycled how many people actually already use their bike and rely on there being good cycling infrastructure, and how important climate protection and cycling promotion in the municipality are to cyclists.
  • To act as a role model as local politicians and team captains and encourage fellow citizens to form their own teams and get involved in the campaign.
  • To lead a healthy life, experience how cycling can be a flexible mode of transport and ultimately have fun during the CITY CYCLING campaign!

General

  • To participate in CITY CYCLING as a cyclist, you will need to register through a municipality (i.e. town, city, community, rural district/region).
  • Anyone who lives, works, belongs to a club or attends school or university in a participating municipality is able to take part in CITY CYCLING.
  • Once a municipality has registered, been assigned a subpage (listed under the participating municipalities tab) and had their online cycling log activated by the local coordinator, teams can register in the cyclist area and cyclists can join existing teams. If someone registers a team, they are automatically designated the team captain and assigned additional user rights in the online cycling log.
  • Once the team has been activated by the local coordinator, cyclists are able to join the team by completing a one-off online registration.
  • In addition to members of local parliaments, school classes, clubs, companies, organisations, citizens, etc. are also able to form their own teams.
  • It is not possible to participate in the campaign as a “teamless” individual – after all, climate change mitigation and encouraging other people to cycle requires teamwork! Cyclists will therefore need to decide which team they wish to join. Alternatively, it is possible to form your own team. Teams must have a minimum of two members – or you can to join the municipality’s “open” team. Anyone who is the only member of a team at the end of the deadline for recording kilometres will automatically be moved to the municipality’s “open” team; the original team will then be deleted (including any statements entered by the team captain). Please note that this only applies for cyclists, who have actually logged any kilometres.
  • Each person may only belong to one single team and therefore also only have one single online cycling log.
    Exception: if you live and work in two different municipalities and both are participating in the CITY CYCLING campaign, you are able to collect kilometres for both municipalities. You will need to register separately for each of the municipalities in the online cycling log. However, please note that kilometres may not be entered twice!
  • In some cases (e.g. school classes, families), the kilometres for multiple cyclists can be recorded in the online cycling log. Please see the next section on recording the kilometres cycled for more information.
  • CITY CYCLING takes place in municipalities on 21 consecutive days. It is up to you to decide for yourself which and how many days you actually wish to cycle.
  • The team captain should be prepared to make statements (e.g. on why people should participate) and to upload a photo of themselves or of the team. Statements and photos can be uploaded to the cycling team captain’s online cycling log and will then be published on the municipality’s subpage along with the team’s name

Recording the kilometres cycled

  • Every kilometre covered by bike for professional or private purposes during the 21-day period can be counted; (cycling) competitions as well as indoor training on stationary bikes (e.g. spinning bikes) are excluded here.
  • The kilometres cycled can be measured/estimated using an odometer (tachometer or cycle computer), the CITY CYCLING app or a route planning tool such as Naviki, for example.
  • It does not matter where the kilometres were covered – after all, climate protection knows no city or state boundaries.
  • It is still possible to form or join a team after the CITY CYCLING campaign period has started. Kilometres can also be added retroactively as long as they were covered during the 21-day campaign period.
    NEW in 2017: It is no longer possible to register or move cyclists or to form new teams during the seven-day grace period after the local CITY CYCLING campaign has ended.
  • It is up to cyclists to decide how detailed they want their kilometre entries to be (each individual trip, daily, or, at the very least, an overall total at the end of every week).
  • The kilometres entered will then automatically be credited to the team and municipality. Cyclists collecting kilometres for a town/community in a rural district/region (always discernible by the addition of “Municipality of X in the rural district of YZ”) also collect climate-friendly kilometres for the rural district/region.
  • The team and municipal results are published on the campaign website. With the exception of the CYCLE STARS, the results of individual cyclists are not made public.
  • All kilometres cycled should be recorded in the online cycling log in a timely manner, as the results are updated every day and daily recording allows for a more rapid comparison in the competition with other teams and municipalities. The kilometres cycled should be entered by the end of each CITY CYCLING week at the latest – it is possible to simply add the total kilometres cycled in an entire week.
  • In the case of major events (e.g. critical mass events), the number of participants cannot simply be estimated and an estimated total number of kilometres entered.
  • Pedelecs (250 W average motor power, support regulated at 25 km/h) are permitted in the CITY CYCLING campaign as they are considered bicycles within the scope of the German Highway Code (Straßenverkehrs-Ordnung, StVO) and are in fact even more reliant on good cycling infrastructure (and this is ultimately the long-term aim of the CITY CYCLING campaign!).

 

Cyclists with internet access

During the campaign period, every participant must keep a record of the kilometres they have cycled and enter these in the online cycling log. In order to do so, participants must sign up (once!) on the CITY CYCLING website. This involves entering a name and email address. Once they have signed up, participants can simply log in – similar to how they would log into their email account.

 

Note: The user details entered by cyclists in previous years remain valid, i.e. it is not necessary for these participants to sign up again. They simply need to select a municipality when they log in for the first time and can then view the kilometres they cycled in past years and compare their results.

 

Recording the kilometres for multiple cyclists

It is possible to record the kilometres both for individual cyclists and multiple cyclists (e.g. school classes, families, etc.) in the online cycle log. If the latter is the case, the number of people managed from one access/user account must be adjusted accordingly (under the ‘Settings’ tab in the online cycling log). Once this has been done, it is possible to simply enter the total number of kilometres covered.

 

Exception: CYCLE STARS and members of local parliaments are only permitted to enter their own kilometres!

Note: For local awards for the most active (individual) cyclists, only cyclists who have recorded kilometres in the online cycling log for just one single person can be considered for the prizes.

 

Cyclists with a smartphone

It is possible to either enter the kilometres cycled online or to use the CITY CYCLING app (for Android and iOS systems). In addition to other functions, the app allows kilometres cycled to be entered manually (meaning it is no longer necessary to log into the internet) or recorded using the GPS function.

The CITY CYCLING app tracks the exact route and calculates the kilometres covered.

There are a variety of results views to choose from, and communication within the team is facilitated by a comment function that allows team members to organise tours together or to encourage one another, for example.

 

Cyclists without internet access

During the campaign period, participants without internet access are able to log the kilometres they have cycled in a log form (available in the resources section; currently only available in German) and to then forward this form to the local coordinator of the participating municipality or team captain.

The team captain can then enter the kilometres on their behalf or forward them to the local coordinator (also every week).

 

The deadline for logging kilometres is seven days after the CITY CYCLING campaign has ended in the municipality. Please note that no entries or changes are possible after this time!

A handbook for cyclists on how to use the online cycling log is available for download in the resources section and the online cycling log itself.

Special category: CYCLE STARS

Every CYCLE STAR participating in CITY CYCLING should use their bicycle for private and professional purposes as often as possible during the campaign period. Cyclists participating in the special CYCLE STAR category should lead by example and use only their bike during the 21-day CITY CYCLING period instead of their car. Where possible, CYCLE STARS should be public figures, such as members of local parliaments, (lord) mayors, department heads, etc.

 

As an added incentive, all CYCLE STARS will receive a top-of-the-range cycle computer courtesy of Paul Lange & Co. worth €20 for precise recording of the kilometres cycled. Provided all the requirements are met, they will also be presented with a waterproof bicycle bag featuring the CITY CYCLING logo worth €70 from Ortlieb at the end of the local CITY CYCLING campaign period.

In addition, at the end of the campaign season, high-quality cycling-related prizes are raffled off among all of the successful CYCLE STARS across the country, including a top-of-the-range bike from Stevens Bikes (subject to availability).

Exception: CYCLE STARS who previously participated in the campaign will not receive an additional bicycle bag, however they will be entered in the draw for cycling-related prizes along with all of the other CYCLE STARS!

Requirements and conditions for CYCLE STARS and the prize draw

(Please note that the following rules only apply for CYCLE STARS!)

  • During the entire 21-day campaign period, CYCLE STARS are not permitted to travel by car – this includes as part of car sharing schemes. Public transport and travel by train are allowed however.
  • A brief statement of the personal motivation for participating in the campaign (approx. 800 characters are sufficient) including a photo must be submitted to the municipality before the start of the local CITY CYCLING campaign, which can then be posted on the municipality’s subpage on the campaign website.
  • CYCLE STARS must report on their experiences as a ‘new’ daily cyclist on the CITY CYCLING blog at least at the end of each campaign week. Photos or videos can also be posted.
    NEW in 2017: The final blog entry must be added by the end of the deadline for entering kilometres.
  • The kilometres must be entered in the online cycling log for each individual CITY CYCLING week (an overall total for each week is also possible).
  • Where possible, the CYCLE STAR should be followed by the (local) press and be available to provide information.
  • Local coordinators are not able to participate in the special CYCLE STAR category.
  • Since 2016, owning and using a car has no longer been a prerequisite for participation in the CITY CYCLING campaign.

NEW in 2017: The local coordinator must inform Climate Alliance of the CYCLE STARS due to participate in their municipality at least ten calendar days before the start of the local campaign to ensure that any bicycle computers and car covers requested will arrive on time. Registration is exclusively possible via the local coordinator’s CITY CYCLING user account up until the start date for the local campaign. Please note, however, that in the event of registration less than ten days before the start of the local campaign, Climate Alliance unfortunately cannot guarantee that the delivery will arrive in time.

The CITY CYCLING winners

The climate, the environment and each and every one of us! Every kilometre covered by bike rather than by car allows us to avoid 142 g of CO2 from being released into the atmosphere (according to the German Federal Environment Agency), reduce traffic, emissions and noise, and leads to more liveable cities and communities!

  • Local winners:
    Where possible, the most active cyclists and/or teams should be acknowledged locally by the municipalities. The participating municipalities are responsible for deciding the award criteria. Possible categories include:

    • Most active cyclists: the individuals to have cycled the most kilometres
    • Most active teams: the teams to have cycled the most kilometres (absolute figures)
    • Teams with the most active members: the teams with the most kilometres cycled per team member (average)
    • Largest teams: the teams who managed to motivate the most cyclists to participate

  • National winners:

    As a municipal network, Climate Alliance will honour the the best newcomer – so the municipality participating in CITY CYCLING for the first time ranked the highest among the campaign newcomers – along with the top three municipalities in the following three categories:

    1. Most active municipal parliament
      (kilometres per councillor according to the number of councillors participating)
    2. Most active municipalities with the most kilometres cycled (absolute)
    3. Most active municipalities with the most kilometres cycled per inhabitant (average)

      Special category: CYCLE STARS
      To lessen the focus on purely collecting kilometres, prizes are not merely conferred to the top finishers with the most kilometres: every CYCLE STAR is in fact a winner, which is why high-quality cycling-related prizes are raffled off among all of the successful CYCLE STARS in this special category.

     

    Information on local awards, kick-off and closing events, cycling tours, etc. can be found on the subpage for the respective municipality (listed under the participating municipalities tab). The contact details for the local coordinators are also published here.

Data protection and liability

For more information on data protection, please see our privacy policy.

Participation in the CITY CYCLING campaign is voluntary and at participants’ own risk.

There shall be no recourse to legal action.

 

The CITY CYCLING team at Climate Alliance wishes all participants a great deal of fun and every success with the campaign!

Please note that comprehensive details of the CITY CYCLING campaign are also available to download as a PDF in the resources section.